Climate Fresk is ready to support financially the growth of your community if necessary. In this regard, we can help cover some of the costs which are essential to organising and promoting public workshops. This may include the printing of cards, paper, equipment/stationary. 

We may also be able to cover costs associated to the rental of venues and the transportaton of facilitators for certain Fresk initiatives in your country. In such cases, the international mobilisation team must, with your help, evaluate the potential impact of the initiave, taking into account several factors, such as the number of Freskers and participants involved, the type of audience the initiative will benefit, the size of the financial request, other projects requesting funding around the world, and more. 

Reach out to your international coordinator to discuss financial support for such an intitiative. 

Importantly, Climate Fresk operates a reimbursement framework, which means that we unable to transfer money to you in advance. Here's what you need to know regarding the reimbursement of expenses.

All expenses must be pre-approved by your International Coordinator.

For amounts below to 70€, please fill out the form here, including a receipt/invoice, and your IBAN/BIC or SWIFT code (depending on where you are).

• Make sure the receipt/invoice contains the necessary information:

  • Name of the supplier

  • Name of the person, if possible with the mention "for Climate Fresk".

  • Invoice number

  • Date of invoice

• Complete your IBAN / BIC or SWIFT code and upload your RIB(if you have one)

For amounts above to 70€, please contact your international coordinator to assess this expenditure on a case-by-case basis. If it is approved, you will be asked to fill out the form above.

Extra information:

• Refund requests without supporting documents (invoice or PDF receipts) will not be processed. Please upload valid expense proof (no handwritten paper).

• Credit card slips are not valid: you must provide a receipt or an invoice.

• VAT must be visible on all supporting documents.

• Expenses must be invoiced to La Fresque du Climat or Climate Fresk. Expenses invoiced to your own name (without mention of La Fresque du Climat / Climate Fresk) will not be accepted and cannot be reimbursed.

• For expenses within the European Union, Climate Fresk is exempt from VAT with its intra-community VAT number: FR63849329107.

• For expenses outside the EU, VAT does not apply, and only the pre-tax amount (excluding VAT) will be reimbursed.

• If your receipts or supporting documents are neither in French nor in English, you must fill in the sworn statement template provided: in English / in French.

• International conversion rate: please note that the finance team relies on the OANDA website to determine exchange rates (local currency conversions). The applicable rate will be the one in effect on the day of the invoice.

• For expenses in France, everything now goes through Cleemy.

• If you are a local coordinator, please visit your Coordinator Space to find out more. If not, get in touch with your local coordinator to discuss expenses.

For any expense that goes beyond this basic equipement (e.g events booths, communications material, etc), please send an email to your International Coordinator with an explanation of your project, its expected impact, and a detailed budget. 

We can then discuss your needs and find a way to support you!

In some cases, certain expense claims may be rejected. It may be that the information provided on the receipt (till receipts, estimates, etc.) is not sufficient. For example, a receipt without a first name, surname and place cannot be accepted as valid proof. 

The Climate Fresk's permanent team is also unable to accept documents in all languages. We have therefore decided to only accept payment receipts in English and French. Otherwise, the finance department reserves the right to refuse the expense claim.

If you are unable to provide an expense claim that meets the necessary conditions, you can fill in a declaration on your honour. This certificate, duly signed, will serve as proof. 

You will find attached the statement of honour in English and French.

If you have several expenses, you can make one line per expense (Expense 1..., Expense 2...etc.). With this document, you will be asked to provide proof of payment, merged into a single pdf.

All you then have to do is submit your sworn statement in the reimbursement claim form, where the proofs of payment are normally submitted.

This process is not definitive and is subject to change. The entire Mobilisation team is working with the Finance team to improve this way of working.